Providing these will instantly put the visitor at ease and create a positive lasting impression of your company. Get in touch with one of our experts today. Living walls are also a great way to make an interior style statement while still welcoming the benefits of biomimicry into your workspace. Soft skills are very important in a receptionist. Book and reserve a reception venue. by Olufisayo October 23, 2013. by Olufisayo October 23, 2013. Consult a Specialist. Some practices’ reception areas offer patients iPads — often tethered to the furniture — that come preloaded with games, digital magazines, newspapers, and social apps. Your welcome space is often the first thing new customers or prospective clients will see, except for maybe your social media platforms, business cards or ad space in a magazine or on a website. There are several ways you can improve your office’s reception area, so it will give an amazing first impression. While you can’t control what people think, you can pad the first impression deck in your favor – and not just with a bowl of M&Ms and a comfy padded couch in your reception area. It should be professional and functional. Courier supplies: Courier duties can be absolutely critical in many offices, … Onelan is a captive communication tool designed to promote a company’s brand identity and culture but also means you can soften the message by changing what is being communicated on the screen intermittently. This is also a fantastic opportunity to get your company message across and even promote your products and services – by making leaflets and catalogues available for visitors to browse through as they wait. An inviting, well-placed desk (with a friendly face behind it): There’s nothing worse than wandering into a strange reception area in a state of bewilderment, unsure where you should go, whom you should talk to (or whether you should actually talk to them!). The reception area is unique because it is a place where members of the public and clients are able to readily enter an employer’s workplace which creates additional OHS risks and … Already this season we’re noticing a great deal of our customers swaying towards a softer, more domestic style of interior design which makes for a stylish and welcoming reception area. By this we don’t mean plaster your logo all over every available surface or paint every wall in your company colours. a. carpet b. wood c. vinyl * d. tile. The reception area of your front office determines the first impression your business makes on clients and visitors. Reception Items Buccina Studios/Photodisc/Getty Images Decorations and centerpieces for the reception hall, banquet tables and seating areas should be arranged prior to the ceremony so that the wedding party can move to the reception … Before you start designing a hotel reception, it is worth recalling the standards regarding the surface, equipment, and functions which should be met in the assumed category of the facility. Focus on the Furniture. Make sure the plants you choose are indoor plants, plants that require minimum upkeep and attention and plants which have the least risk of causing allergic reaction. Sign posting the various locations around the building is a welcome space essential but you can take this one step further by taking advantage of developments in digital signage. Clear the Desk: What is kept out on the reception desk? Make sure there is plenty of stationary to hand in case visitors need to make any notes or fill in forms. It should, in some way, be representative of your business, feel warm and welcoming. If you have space, then a refreshment station or coffee service is a welcome touch. A great receptionist will be an active listener and will … Office reception design: Essential items to include. You can have the most cutting-edge workspace in town and the most innovative approach to modern working life but if you don’t hit the welcome space design nail on the head, you’re already losing valuable customers. Body heights and eye lines are important features to consider, depending on the nature of your business. A reception area should give visitors a positive first impression and send the right message about your company. In addition, the receptionist has to manage the contractors who are providing a service within the building. Sometimes businesses are so busy tending to the interior of their office and working space that the entrance and reception areas can become neglected. Dark, gloomy, uninviting, uninspiring – a below par reception can inadvertently give visitors a poor impression of your business – especially if they spend a while waiting there. A phone and computer are certainly needed, but beyond that, the front desk should be kept clear of papers, supplies and personal items. Not only does this look messy, it isn’t a thoughtful way to deal with a basic need visitors have. Individual seats are better than sofas – even though sofas create a homely, stylish look – as often people can feel uncomfortable walking in and sitting right next to strangers. what are the important features of the reception area. On top of a constant stream of visitors the receptionist has to take deliveries and post which come through this area. Plan Your Wedding Reception … Picking out the right type of reception desk for the space you’ve got will ensure that they know where to go upon entering the building and where to find the information they need. ... For example, an office with a chaotic, congested reception area … Photographs and paintings and plants are popular choices of decorative addition. 1. Click here to view our full COVID-19 Policy, Homepage Knowledge Centre Office reception design: Essential items to include. Reception desks, chairs, and tables take up square footage. Current legal guidelines are availablehere. A reception area … When it comes to lighting, paying attention to the details and finding the … It is the first place where clients meet before proceeding … Using natural light where possible for example, and warm artificial light will automatically decrease stress levels within a space and have calming effects on your visitors. Would you like to chat with one of our experts. More often than not, commercial reception desks are operated by one or two people which means it can’t often be left unattended. Why Your Reception Staff Are Crucial. If you have a little more room, guest chairs with padding can make the reception area feel more luxurious and expensive, in a good way. What type of flooring would be most suitable for the clinical area? Using natural elements in your interior design has had proven, positive impact on both physical and mental wellbeing. Just last week VELUX released a video campaign revealing that as an ‘indoor generation’, we now spend 90% of our time inside. One pediatric … One of the most important aspects of any reception… Move with more modern times and convey your brand message conservatively through subtle style accents and design solutions. When it comes to seating, make sure staff are comfortable with an ergonomic solution such as the popular Gesture Chair. Verify with your reception venue to make sure your vendors will have access to the site when they need it. The Job Network says a receptionist may have to deal … It’s also a space employees walk through every day and should set the tone for the work day. Even though we now have smartphones to fill the empty spaces between engagements, it’s always good to offer alternatives. You want to give your customers the feeling that you are there for them, not that you have … Reception areas are a unique and important component of the facility that you manage. There’s nothing worse than turning up for a job interview or an important business meeting and starting off on the wrong foot by getting lost and flustered along the way so as the host, you should take the necessary measures to streamline this process. If you do provide literature, books or magazines, have them checked periodically to ensure that they are clean and tidy and throw out any with ragged edges, stains or which are now out of date. Portraying the strengths of your brand relies on a decent office space, and the reception area is one of the key aspects of this challenge. Refreshments: Even in the smallest of reception areas, a little hospitality goes a long way. Just as the hotel bathrooms have their own requirements, strictly defined by the regulations (which we wrote about on our blog here), also the reception space is subject to formal requirements. Not only is this a more modern and impressive approach to wayfinding, it also allows for more flexibility in the information being displayed. It is the first and last thing people will see when visiting your workplace so it’s time you got up to speed with the essentials. As well as providing visitors with a comfortable and visually stimulating place to relax or work while they wait, there are also some amenities that are worth offering if you want to go that extra mile. We have iPads, digital cameras, CD players and interactive whiteboards to support learning in all areas, but we are able to control their use more easily. What is an ideal temperature for the reception area of a dental practice? A clever use of flooring products is also a great way to direct traffic. Once you’ve gathered your initial opinions about somebody or something, they’re pretty hard to shake and the same applies to your office reception area. Setting up an office is distressing for mainly two reasons: Either you are unable to identify the equipment you need. Welcoming, decorative touches: Other than magazines and a television, it’s important that visitors have something pleasant to look at which enhances the environment around them and makes them feel safe and welcome. Lastly, and importantly, when building a reception area, one of the considerations that are necessary is to determine whether or not cameras may be required in this area. a. If you’d like to hire plants and introduce a natural green touch to your reception or office entrance, click here to visit the Gaddy’s website, where you’ll find some great inspiration! Because of that, the reception or lobby areas can be an important … That is why it’s so important to have a reception area that provides a welcoming and lasting impression. Particularly if there is a retail display area, it is highly recommended that there be a camera or two … Tags: comfortable waiting area, Reception Area, well-placed desk. Plants in particular have been proven to create a feeling of calm and happiness – according to the ancient Japanese tradition of Feng Shui, placing plants either side of your entrance door actively welcomes guests into your office and can bring prosperity and wealth to the company! Finally, it’s important to make sure your visitors can find their way around the office easily. In any reception area, furniture is the biggest impact on space. Many of us live stressful, urban lives in which time away from screens is scarce and time spent in fresh air is even less. You can call us at our Wirral or Manchester locations below. First impressions are an important part of human interaction that I'm going to say translates over into an office environment as well. Make sure your reception desk area has apt facilities for those using it to ensure that the resources they’re going to need throughout the day are easily accessible, confidential data is always protected and the user is sitting comfortably. Using coloured carpet tiles, for example, is an effective way of separating zones and designating workspaces which is particularly useful in an open plan setting. You only get one chance to make a first impression – so what’s yours – and how can you improve it easily and cost-effectively? 3. Cable organisation is also a feature we would recommend incorporating into your office reception design to keep things looking smart and operating efficiently. inStone by Atelier DRK in Guarda, Portugal, Renovating a Bathroom: 7 Simple Steps to Designing the Perfect Space, Small Kitchens – Projects To Get Inspired From, How To Use In Decoration The Mustard Color, The Latest In Fireplaces – Magical Portable Models, 18 Sparkling Winter Decoration Ideas You Should Consider After The Holidays, 16 Amazing Traditional Deck Designs That Will Transform Your Outdoor Living, 15 Quick & Easy Christmas Crafts You Can Add To Your Holiday Decor, 18 Charming Valentine’s Day Signs You Would Love To Put Up, Ita House by Taller5 Arquitectos in Mexico, Top 5 Benefits of DIY Wood Garage Storage Shelves, 15 DIY Decor Ideas You Can Make For The Boys’ Room. The reception area … Padded seats with soft fabric coverings are great – but if you feel they may be a little impractical, then try faux or real leather effect chairs which are easy to clean and can sometimes be sourced cheaply from auctions and discount stores. All materials, unless otherwise noted, were taken from the Internet and are assumed to be in the public domain. Once you’ve got your branding and the commercial side of things in check, it’s time to start making your visitors feel like your welcome area is a home from home. Pedestals, shelving and cupboards are a great way to store paperwork and office supplies so they are neatly tidied away out of sight. Refreshments: Even in the smallest of reception areas, a little hospitality goes a long way. Once you’ve gathered your initial opinions about … Looking for some more advice on how to design your office reception area? Why not browse our 5 essentials below? Reflecting the core concept of your business through … Once they are inside the building the receptionist has the important role of managing people who may have appointments or are making enquiries. If you don’t have the room or resources to offer soup, hot chocolate and mochas via an all-singing all-dancing machine, then simply the facility somewhere in the vicinity which enables staff to offer and make a tea, coffee or glass of water for guests is perfectly acceptable and demonstrates and added touch of friendly cordiality. As well as looking the part and representing your brand culture and business type visually, a reception desk needs to be both safe and functional for the user. IT HELPS IN IMPROVING BUSINESS RELATIONSHIPS. However, it’s essential that you also think beyond the welcome area itself in order to make the visitor experience as pleasant and efficient as possible. Make sure your desk is prominently placed with appropriate signage, with a cheerful member of staff ready to greet visitors or a system whereby they can reach someone to let you know they have arrived. Provide a coffee and hot drinks machine and a water cooler – so you’re covering all bases. Vinyl. Ideally, it should also have … Ample coat storage space … Office reception design: Essential items to include Blogs, Knowledge Centre / May 23rd You don’t need us to tell you how important first impressions are. Give them something to talk about with colors and logos in your reception area that … What is an ideal temperature for the reception area of a dental practice? The key to making small office reception design work is to minimize the impact of … They should be organized, speak and write clearly, manage time efficiently, be courteous, and have integrity. The boom in IT has changed that. If lots of your visitors are children or people in wheelchairs for example, you might want to think about a reception desk that is sensitive to this. We have … A few decades ago, the only equipment a receptionist needed was a phone, pen and paper and a smile. Here we will be focusing on a few important items necessary for an efficient office setup. Access to free WiFi, power sockets integrated into the furniture, filtered water, a hot drinks machine, refreshments and some industry-based magazines or literature are all added extras that have become expected in the modern workplace. And you should never forget to provide a comfortable greeting station for your receptionist if you have … Think of this space as the face of your business. Furniture, artwork and flooring … Use appropriate lighting. Company Style and Colors. 68F b. Drop off favors, place cards, guest book, toasting flutes, and all other reception items at the venue before the wedding day. Things to do: We spend a lot of time in reception areas just waiting – for appointments, meetings, seminars – that’s partly what they’re for. You could even go the extra mile and install a vending machine with snacks. The reception area is the work environment of the receptionist and, a… Many office reception areas simply let their visitors leave their coats lying around on sofas. A big part of the style of your front office has to do with the … Your reception area should be comfortable and feel inviting so your clients form a good first impression, and their visit starts off well. 72 degrees F. What type of flooring would be most suitable for the clinical area? We’d love to hear from you and find out all about your business so we can discuss, how together, we can create the perfect workplace for you and your people. 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